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If you represent a QAI federation chapter or a worldwide partner affiliate and would like to host certification exams, you will need to complete the following forms:
If you would like to view the available quarterly exam dates, see Available Exam Dates.
If you'd like to view a synopsis of the procedure for hosting an exam, see General Procedures.
If you wish to view the Examination Administration Guide, see Administering an Exam.

General Procedures

Once an exam date is selected from the scheduled dates and the first proctor determined, an Examination Scheduling Request form, along with the Examination Site Registration form and Hosting Request form must be completed and submitted to Software Certifications. A minimum of 3 proctors (2 primary proctors and 1 alternate proctor) must be assigned to an examination. The first proctor will receive the exam materials and is responsible for managing the examination process, including following the current Examination Administration Guide. The assigned proctors must each work for different companies. Proctor Agreements for all 3 proctors are required, but do not have to be submitted at the same time as the hosting paperwork. The proctors can be named on the exam scheduling request form with the Proctor Agreements following shortly thereafter, if not already on file. Upon review and approval of the site and exam room capacity as determined by Software Certifications, the examination will be added to the current schedule on the web page. The primary contact on the Hosting Request will be posted on the website as the local contact for the exam unless otherwise instructed.

Exam Scheduling Request

Use the Exam Scheduling Request form once you have selected an exam date from the list of quarterly dates available. You will need to provide the date, the name of the exam site, marketing city, anticipated number of candidates, name of the first proctor and others you may assign at this point. Proctor agreements may follow shortly after submitting completed hosting paperwork.

Exam Site Registration

Use the Exam Site Registration form to provide information about the location and the exam room where you will be holding the exam. Driving directions, parking information, transit information, security procedures to enter the building, need to be clearly given and will be posted on the website with the exam.

Further, in order to determine the suitability of the exam room for the number of candidates anticipated and the maximum number of candidates the room could accommodate, the following information must be provided:

Name of Room
General Description of the exam room
Seating Layout
Length and width of room, not just square feet
Length of desks or tables being used
If fixed seating, #chairs in a row and # of rows

Software Certifications requires 8 feet per 2 candidates with all candidates facing forward. Candidates cannot sit facing each other across common workspace. If the tables are less than 8 feet long, only 1 candidate may sit per table.

Sites selected by host organizations in the United States must also be compliant with the Software Certification policies regarding the Americans With Disabilities Act. Host organizations outside the United States are encouraged to provide a similar level of service and access to the disabled.

Once the site is registered and the capacity of the exam room is determined, the Exam Site Registration form does not have to be submitted again for that room and location.

Proctor Agreements

A Proctor Agreement is required to be on file with Software Certifications before any one can proctor an examination. A new Proctor Agreement must be submitted each year even if you have proctored before and have one on file. A minimum of 3 proctors (2 primary proctors and 1 alternate proctor) must be assigned to each exam room. The first and second proctors must attend the exam. The alternate proctor is on call in case the first or second proctor cannot attend the exam. As the number of candidates are increased the required number of proctors, primary and alternate may be increased. The first proctor will receive the exam materials and is responsible for managing the examination process, including following the current Examination Administration Guide. The assigned proctors for one exam room must each work for different companies. If a proctor is unemployed or retired, he/she must check the appropriate place on the proctor agreement.

Scheduling An Exam Date

The available examination dates follow:

Examination Date	Hosting Paperwork Deadline	Candidate Application Deadline
June 21, 2008	March 15, 2008	April 21, 2008

Choose an exam date from the left hand column of the above table. The center column is the final date hosting paperwork will be accepted to schedule an exam. The right column is the last date a candidate can turn in a complete application to sit for the exam. So, the sooner the hosting paperwork to schedule an exam is submitted to Software Certifications, the sooner candidates will be able to view the exam on the website and register. Don't wait until the deadline to submit your hosting paperwork. By the time it is reviewed and approved there may be only 3-4 weeks for candidates to view the exam on the website and apply.

Administering An Examination

Scheduled examination are administered using the procedures outlined in the current Examination Administration Guide. This guide was initially used for 2002 examination administrations, and is subject to on-going change and review throughout 2007.